PRIVACY POLICY
Protecting Your Personal Information
Privacy Policy
Social Photographer Limited
Social Photographer Limited respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard personal data when you contact us, use our services, or visit our website.
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1. Who we are
Social Photographer Limited is the data controller responsible for your personal data.
Social Photographer Limited
Company No: 14586462
41 Whitcomb Street, London, WC2H 7DT
Email: info@social-photographer.co.uk
Phone: 0203 475 6689
We operate photography and videography services including event photography, corporate photography, and headshot photography.
2. What information we collect
We may collect and process the following personal data:
Contact information
Name, email address, phone number, company name.
Booking and project information
Event details, schedules, correspondence, and service requirements.
Technical data
IP address, browser type, device information, and website usage data.
Photographic and video content
Images or video recordings captured during commissioned assignments which may include identifiable individuals.
3. Lawful basis for processing
Under UK GDPR, we process personal data only where a lawful basis applies.
Contractual necessity
To respond to enquiries, provide quotes, manage bookings, deliver services, and process payments.
Legitimate interests
To operate our business, maintain client records, improve services, maintain archives, and promote our work professionally.
Consent
Where explicit permission is provided, such as specific marketing or promotional image use requests.
Legal obligation
For accounting, tax, insurance, or regulatory requirements.
4. Photography and videography at events
Photography and videography services are typically commissioned by event organisers, businesses, or venues.
Images captured during events may include identifiable individuals and are processed as part of delivering the commissioned service.
Social Photographer Limited may use selected images for:
portfolio display
website content
social media
editorial features
promotional materials
This use is based on legitimate interests in promoting professional services.
Where confidentiality or usage restrictions are required, these must be agreed in writing before the Assignment.
We take care to represent individuals professionally and appropriately.
5. Sharing your data
We never sell personal data.
Personal data may be shared only where necessary with trusted providers such as:
payment processors
cloud storage providers
gallery delivery platforms
contracted photographers or videographers
accountants and insurers where required
All third parties are required to process data securely and lawfully.
6. International data transfers
Some service providers may store or process data outside the UK.
Where this occurs, appropriate safeguards are used, including adequacy decisions or standard contractual clauses.
7. Data retention
We retain personal data only as long as necessary.
Enquiry data: up to 12 months
Client records and invoices: typically 6 years
Delivered images and video: may be retained for archive and portfolio purposes
Marketing consent records: until consent is withdrawn
Clients are responsible for maintaining their own copies of delivered images.
8. Cookies and analytics
Our website may use cookies to support functionality and analyse visitor behaviour.
These may include essential cookies and analytics cookies such as Google Analytics.
You can control cookies through your browser settings.
9. Your rights
Under UK GDPR, you have the right to:
access your personal data
correct inaccurate data
request deletion
restrict processing
object to processing
withdraw consent
Requests can be made using the contact details below.
You also have the right to complain to the Information Commissioner’s Office (ICO).
10. Data security
We use secure storage systems, password-protected services, and restricted access controls to protect personal data.
11. Changes to this policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised date.
12. Contact
Social Photographer Limited
41 Whitcomb Street
London WC2H 7DT
info@social-photographer.co.uk
0203 475 6689